Business Update News from 05/2022

Scheduled maintenance: PaperCut – Sunday, June 5

May 25, 2022

Yale ITS will perform planned maintenance on the PaperCut system on Sunday, June 5, from 7:00 - 9:00 a.m. Printing through PaperCut will not be available during this time.

Upgraded desktop software will be made available at a later date but are not required at this time.


Zelle remittance messages restricted to alphanumeric characters and limited punctuation marks

May 18, 2022

To prevent failures when transmitting Zelle transactions to the bank, Accounts Payable recently modified the remittance message sent to students to exclude characters other than letters, numbers, and supported punctuation marks (e.g., commas, periods, hyphens, etc.).

Common punctuation...

Policy update - May 18, 2022

May 18, 2022

The following policy document has been updated and is now published and effective. In order to implement a key internal control measure, this document was published through an expedited review process. Community comments are, however, still welcomed and encouraged. Please discuss the document...

Requisition submission and approval deadlines FY22

May 18, 2022

Requisitions greater than or equal to $10,000 must be submitted before Friday, June 10, for review by Purchasing Services . Approvers in the Workday workflow process should fully approve all open requisitions by Thursday, June 30, at 3:00 p.m. for inclusion in...

COA Closures & Hierarchy changes - FY22 year-end timetable

May 11, 2022

Please note that prior to the FY22 year-end close period, the last opportunity for Chart of Accounts (COA) requests related to segment closures, cost center hierarchy changes or reorganizations is May FY22 month-end (calendar June). Please submit all closure / reorganization requests to COA or...

Possible action required: Requisitions in draft status to be canceled week of May 16, 2022

May 11, 2022

During the week of May 16, any requisition in draft status with no activity for the past 30 days will be canceled. This process will subsequently occur monthly by the third business day of the month.

Why is a Requisition in Draft Status? Requisitions may be in draft status...

Find Suppliers – Yale now includes Supplier Classification

May 4, 2022

The Find Suppliers – Yale report now includes Supplier Classification data, identifying attributes such as Minority-Owned, Women-Owned, Veteran-Owned, and U.S. Small Businesses. A Supplier Classification prompt allows users to search for suppliers with specific classifications. For suppliers...

Fiscal 2022 year-end closing instructions

May 4, 2022

Links to the instructions and calendar for the year-end close for the fiscal year ending June 30, 2022 (FY22) are available in the online accounting manual . They have been provided below for your...

Updated Labor Plan and FTE Analysis Interactive Report

May 4, 2022

During last year end, the Labor Plan and FTE Analysis Interactive Report occasionally contained blank columns. This issue has been corrected and a new version of the report will be posted to the Power BI Report Server on...