W-2 Form Descriptions

    W-2 Box Descriptions

    a-f
    Box Title Description
    a Employee’s SSN Number Employee Social Security Number as appears in Yale University’s HR/Payroll records
    b Employee’s Federal ID Number Yale University’s EIN
    c Employer’s Name, Address and Zip Code Yale University Payroll Dept., address and zip code
    d Control Number University Use Only
    e/f Employee’s Name, Address and Zip Code Employee’s name & address as it appears in Yale University’s HR/Payroll records
    1-10
    Box Title Description
    1 Wages, Tips and Other Compensation Total gross earnings less all pre-tax deductions
    2 Federal Income Tax Withheld Total amount of federal income taxes withheld
    3 Social Security Wages Taxable Social Security wages calculated by taking total gross earnings and subtracting all pre-tax deductions which fall under IRS code section 125. Maximum wages for CY2014: Limit $117,000
    4 Social Security Taxes Withheld 6.2% of Box 3-Taxes withheld for Social Security
    5 Medicare Wages and Tips Taxable Medicare wages calculated by taking total gross earnings and subtracting all pre-tax deductions which fall under IRS code section 125. No maximum.
    6 Medicare Tax Withheld 1.45% of Box 5-Taxes withheld for Medicare with additional .9% (total 2.35%) for wages in Box 5 that exceed $200,000
    7 Social Security Tips Taxable tips paid 2014
    8 Allocated Tips N/A
    9 N/A N/A
    10 Dependent Care Benefits Total Dependent Care benefits reduced from CY2014 earnings
    11-20
    Box Title Description
    11 Non-Qualified Plans N/A
    12a-d Code E Total Yale University Retirement Annuity Plans (YURAP) and Supplemental Retirement Annuities (SRA) reduced from CY2014 earnings
    12a-d Code G Total 457 (b) deferred compensation plans reduced from CY2014 earnings
    12a-d Code P Excludable reimbursed moving expenses paid directly to employee(Not included in Boxes 1,3 and 5)
    12a-d Code DD Cost of employer-sponsored health coverage.
    12a-d Code T Adoption benefits ( not included in Box 1)
    13 Retirement Plan This box should be checked for employees who are participants in either the staff retirement plan or the Yale University Retirement Annuity Plan
    14 Other Personal Use of Auto (if applicable)
    15 State State of Connecticut /New York/Massachusetts/Illinois/Rhode Island/Pennsylvania/North Carolina /Indiana/Michigan
    15 Employers State ID Yale University’s state ID number for State in Box 15
    16 State Wages, Tips, etc. Total gross earnings less all pre-tax deductions
    17 State Income Tax State income taxes withheld
    18 Local wages, tips, etc. Total gross earnings less all pre-tax deductions
    19 Local income tax City taxes withheld
    20 Name of Locality Name of New York Burrough/ PA locality