Business Update News from 09/2020

Interim Policy Updates as of September 30, 2020

September 30, 2020

The following policy document is now published and effective. Please discuss the document with the appropriate people in your department and send any questions to...

Workday reporting issue

September 30, 2020

Due to the recent Workday update, a filter option in some Workday reports is generating an error. Previously, the greater then/less then filter when set to “0,” filtered out all lines that had a zero balance making some large reports easier to review. Now, because of the update, when entering “0...

Change in Accounting Date Validation

September 30, 2020

Recently, a change was made to the validation of Accounting Date on all transactions. Historically, the Accounting Date validated against the Award Schedule in Workday which was inconsistent with the budget date validation, as well as problematic for financial reporting. With the validation...

Financial Review Checklist – MEI Updates

September 30, 2020

The Financial Review Checklist (FRC) ( Form 1101 FR.01 ) was revised as of July 1, 2020, to provide enhanced clarity around the minimum required financial review activities for each respective time...

FY20 Year-end and First-quarter Close

September 30, 2020

The general ledger for FY20 officially closed last week. The FY21 first quarter closes the week of October 5, 2020 with the September month-end. Please note, when running FY21 financial reports, that July beginning balances reflect the final year-end close balances.

Other information and...

FY20 Year End Close Confirmed for September 25

September 23, 2020

The FY20 general ledger close, tentatively scheduled for Tuesday, September 22, 2020, has now been confirmed for Friday, September 25, 2020. As a result, please note the following with regards to the close and related reporting:

The GA Sweep will run on Friday, September 25, 2020. The...

Clearing Uncollectible Cash Advances on Spend Authorizations

September 23, 2020

The Controller’s Office, in collaboration with Financial Systems and Solutions, has implemented a new procedure for clearing uncollectible spend authorizations (cash advances). When a department must recognize a loss for an uncollectible cash advance balance on an open spend authorization,...

Policy & Procedure Updates as of September 23, 2020

September 23, 2020

The following policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...

Yale exclusive "Hotel-alternative" program

September 23, 2020

In partnership with Yale, Compass Furnished Apartments has officially launched their new “Hotel-Alternative” program. Their fully-furnished New Haven apartments have been made available for all Yale staff.

At Compass, your safety is our number one priority. We have an enhanced cleaning...

New Workday Supplier Request questionnaire

September 23, 2020

Supplier Request Now Includes a Questionnaire The Supplier Request process in Workday, referenced in the new 3401 PR.01 – Supplier Setup, now includes a questionnaire to capture additional information.

After the Cost Center AP Specialist submits a supplier request, in...

ePAY Update and Announcement

September 16, 2020

Project ePAY (eCommerce Payment Acceptance at Yale) is working with University departments to standardize credit card payment acceptance, processing, and reporting across the...

Important Notice for Grant Budgets on Account Holder by Person Report

September 16, 2020

The budget presented on the AHR by Person report is based on the current open month and includes only the budget amendments entered into Workday from the Award Start Date up to the current open month. If the new budget period begins before the prior month is closed, the new period’s budget will...

Short-Term Employee Payroll Tax Deferral

September 16, 2020

Last month, President Trump issued an executive order permitting employers to defer the employee share of social security tax (6.2%) for employees who earn $104,000 or less annually for September 1, 2020, through December 31, 2020. Yale University has evaluated this optional employee tax...

Workday Update September 12, 2020 - What to expect

September 9, 2020

On Saturday, September 12, 2020, Yale will update Workday to a new version. Below please find some helpful information about the changes.

Note that Workday can and does make changes up until the day of release. To learn about new updates, watch for information on the Workday banner....

New Fields and Parameters added to Find Purchase Orders by Cost Center– Yale Report

September 9, 2020

The Find Purchase Orders by Cost Center– Yale report has recently been enhanced. It now includes new fields and parameters that provide additional Award data associated with Grants charged to the purchase order. New fields appearing on the report between the Spend Category and Grant are: • Award...

Policy & Procedure Updates as of September 9, 2020

September 9, 2020

The following policy document is now published and effective. Please discuss the document with the appropriate people in your department and send any questions to...

Resolved - Duplicate PCard transactions discovered in Workday

September 2, 2020

This issue has been resolved. Effective immediately, staff can now process these transactions.


Duplicate Purchasing Card (PCard) transactions were recently discovered in Workday. The affected load dates were last week on Monday, Tuesday, Wednesday...