Summary Effective Wednesday, January 24, 2024, the Policy 1305 Cost Transfer and related procedures and processes have been updated. Effort Certification reviewers...
Business Update News from 01/2024
Coming soon: Enhancements to PCard suspension notices
January 31, 2024
Summary
Notifying individual Yale Purchasing Card (PCard) holders who are delinquent for 90 days or more in submitting their expense reports is currently a manual process. Effective Monday, March 18, 2024, Yale’s Purchasing Card Suspension Notifications will be automated in...
Learn and grow with Yale’s new learning management experience
January 31, 2024
You now have access to thousands of learning resources and opportunities through the revitalized Learn and Grow site and Yale’s new learning management experience, Workday Learning...
Policy & Procedure updates: Jan. 24, 2024
January 24, 2024
The following new and revised policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Yale Procurement Paymode network update
January 24, 2024
Yale Procurement has partnered with Bank of America and Bottomline Technologies to leverage their Paymode network, which includes suppliers currently accepting ACH payments. This collaboration facilitates the transition of 800 Yale suppliers from traditional check payments to ACH payments and...
Possible action required: TMS retires on Jan. 25
January 24, 2024
Yale’s Training Management System (TMS) will be retired at 5 p.m. on January 25 and replaced by Workday Learning on January 29.
What you need to know:
TMS (including access to transcripts of prior training) will no longer be available after January 25. If you...Reminder of requirement to report cash transactions over $10,000
January 24, 2024
The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...
Budget process enhancement - inclusion in the Finance Data Mart
January 17, 2024
A new budget enhancement will be made available. Effective Monday, January 22, 2024, the FY2025 draft budget data from the Yale Budgeting Tool (YBT) will be loaded into the Finance Data Mart daily Monday through Friday. This will allow users the flexibility to incorporate draft budget data into...
Update to AHR and FAB report subscriptions
January 17, 2024
To maintain an accurate and more efficient list of monthly Account Holder Report (AHR) and Financial Activities and Balances (FAB) report subscriptions, the Finance Reporting and Analytics Team is requesting that report owners review all subscriptions in a “Disabled” status before Jan. 26, 2024...
Update: Procedure 3417 Human Study Participant Remuneration
January 17, 2024
Summary
Effective Jan. 10, 2024, Procedure 3417 PR.01 Human Research Study Participant Remuneration was revised and enhanced with new supporting forms . Staff with open study participant advances have...
Scheduled outage - PaperCut maintenance on Monday morning, Jan. 15
January 10, 2024
Please share these details with individuals in your area of responsibility who need this information. Summary Yale ITS will deploy a software upgrade to the PaperCut print system from 7 - 9 a.m. on Monday, Jan. 15, resulting in an outage. Yale’s PaperCut vendor recommends that we deploy this...
PO Procedure Information Session presentation and recording available
January 10, 2024
Summary
The Purchase Order (PO) Procedure Information Session recording and presentation ...
Assets and Liabilities – Yale report enhancements
January 10, 2024
Effective Jan. 10, 2024, the Assets and Liabilities – Yale report has been enhanced to include default parameters in the Ledger Accounts and Summaries prompt of the report. This is to assist users with aligning to the required parameters of the Year End Closing Procedure and the Financial Review...
Policy and Procedure updates - Jan. 10, 2023
January 10, 2024
The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
Coming soon: Enhancements to the cost transfer process and information sessions
January 10, 2024
Summary Effective Wednesday, Jan. 24, 2024, there will be changes to the Cost Transfer policy and procedures. Do not submit any new Cost Transfers past Friday, Jan. 19, 2024, until Wednesday, Jan. 24. Ensure all in progress cost transfers are reviewed and...