Recruit and Hire Staff

    Two staff members talking to each other.

    As you begin your recruiting process, the following information, tools, and resources will provide guidance. We also encourage you to contact your Human Resources Business Partner and Talent Acquisition Partner early in the process. Talent Acquisition (TA) provides customized support and resources to ensure you locate and hire the best candidate for your role. Learn more about our recruiting services—from sourcing and promotion to interviewing and hiring.

    Step by Step: The Recruitment Journey

    Getting Started
     

    Step Action Items

    Hiring Manager Resources

    Explore the following resources to assist you in the recruitment process.

    Initiate Need

    Contact your direct manager and HR Business Partner regarding your hiring needs and approval requirements.

    Engage with your Talent Acquisition Partner to start your hiring collaboration.

    Coordinate with your Talent Acquisition Partner, HR Business Partner, and the Business Office to process the job requisition.  

    Job Description Development

    If a job description needs to be created, collaborate with your HR Business Partner to complete it.

    Temporary Hires and Interns

    Learn how to hire for a period of less than six months or hire interns.
     

    Recruitment Strategy

    Steps Action Items

    Intake and Strategy

    		 Meet with your Talent Acquisition Partner to discuss your recruitment strategy and gain insight into facilitating a successful search.  
     

    Job Posting

    		 Collaborate with your Talent Acquisition Partner to post and promote your open position.  
     
     

    Candidate Interview and Selection

    Step Action Items

    Interviewing

    Prepare, schedule, and conduct candidate interviews, taking detailed notes throughout the process. Consult your Talent Acquisition Partner as needed.

    Candidate Selection

    Evaluate all candidates and make your selection.  

    Reference Checks

    Work with your Talent Acquisition Partner to check references.
     

    Candidate Offer Process

    Step Action Items

    Offers

    Work with your Talent Acquisition Partner to prepare the offer. The Talent Acquisition Partner will be responsible for extending it to the candidate.

    • Union Contract Offer Guidelines
    • If you have any salary-related questions, please contact your Talent Acquisition Partner. They will work closely with your HR Business Partner and Compensation & Classification Representative to develop the offers.
    • Upon acceptance of the offer, the Talent Acquisition Team will initiate the background check process.

    Turndown Process

    Once the background check clears, your Talent Acquisition Partner will collaborate with you on the next steps for the candidates who were not selected.

    Hiring

    Congratulations on your new hire!

    • Visit the Onboard section of the Manager Toolkit for helpful resources on Workday onboarding tasks, new employee orientation, and additional next steps to ensure a smooth onboarding process.