Summary Deployment and Training for the Other Support solution, in development to meet NIH regulatory guidelines effective on January 25, 2022, will go live on Wednesday, December 1, 2021. Third-Party Agreements Library, a SharePoint solution, will address the requirement to provide supporting...
Business Update News from 05/2024
Policy & Procedure update as of November 10, 2021
November 10, 2021
The following draft documents are now available for review and comment and are posted on the Policies & Procedures Drafts Site . The documents will be posted on the drafts site for a period of 30 days...
University Service Providers: Cancellation Fee Guidance
November 10, 2021
As of October 20, 2021, the University Service Provider (USP) Operating Committee issued guidance on the charging of cancellation fees and the requirements pertaining to those charges.
The...
Updated report: Find Subawards – Yale
November 10, 2021
The Award Line From and To Dates have been added to the results of the Find Subawards – Yale report. This provides users with the period of performance associated with each subaward award line. The Supplier Contract Start and End dates are also provided on this report for informational purposes...
Elect to receive your W-2 electronically
November 3, 2021
Take a moment to elect to receive your W-2 electronically if you did not already consent to do so last year. Beyond simplifying your personal tax filings, this method will ensure the following benefits:
Privacy & security : Fast and secure delivery, protecting your...Possible follow-up action required for I-9 verification
November 3, 2021
Due to the pandemic, the United States Department of Homeland Security had permitted interim completion of I-9s remotely for individuals working remotely. However, the U.S. government now requires anyone who onboarded using remote verification to now complete the I-9 verification in person....
Update: Cost Transfers Involving Sponsored Projects – Workday Enhancements
November 3, 2021
Workday enhancements have been made based on the guidance issued in February 12, 2020 edition of Business Update . Policy 1305 Cost Transfers...
Non Labor Suspense Reports updated in Workday
October 27, 2021
Two reports, Non Labor Suspense Review – Yale and MFRC Non Labor Suspense Review – Yale, have been updated. Previously, the two reports did not exclude Payroll Forward Accruals and the associated Fringe Benefit Forward Accruals. With the update, payroll-related accrual journal sources are now...
Improved Supplier Request process in Workday
October 27, 2021
A new control point has been added to the Create Supplier process in Workday. Whenever a W9, W8BEN, or W88ENE is required, an error message will be displayed indicating that the necessary documents must be attached in order to submit the request.
An warning...
Revised Financial Review Checklist (FRC): Reviewing Payroll Accounting Adjustments
October 27, 2021
A new activity step has been added to the Financial Review Checklist ( Form 1101 FR.01 ), to address the need for reviewing Payroll Accounting Adjustments in progress to ensure they are processed...
Updated report: Invoice Aging in Progress – Yale
October 27, 2021
A Sub Award Invoice checkbox has been added to the Invoice Aging in Progress – Yale report in Workday to help filter the invoice results related to subawards. If the checkbox is selected, the report will only return invoices using a Subaward Expense SC217 spend category or for a supplier that is a...
New Finance course offerings: Introduction to the Chart of Accounts
October 20, 2021
Additional course offerings have been added for the instructor-led Finance course, Introduction to the Chart of Accounts (COA) . Please register for one of the upcoming Zoom sessions via the...
Announcing Microsoft's FY22 Enterprise Skills Initiative
October 20, 2021
Discover training opportunities aligned to your role and level of expertise within the ESI Learner Experience Portal (LxP) by participating in Microsoft’s Enterprise Skills Initiative (ESI). Courses include topics such as:
Getting Started with Microsoft Data Analytics Getting Started with...New: Microsoft 365 support page
October 14, 2021
ITS has introduced a new Microsoft 365 support page to help you utilize the full capability of the Microsoft 365 tools and applications so you can work smarter and get more done...
Reminder: VPN required on campus for Finance Data Model use with PBI Desktop
October 13, 2021
Individuals using Power BI Desktop are reminded that a virtual private network (VPN) connection is required when connecting to the (SSAS) Finance Data Model whether you are on-campus or off-campus. Please ensure that your VPN connection is recent before opening Power BI Desktop....
Cybersecurity Awareness Month: Do your part. Be cybersmart.
October 13, 2021
We all know that cybersecurity risk is increasing worldwide at a rapid pace. It poses a growing threat to the work we do across Yale. But did you know that your small steps can protect Yale’s big mission? By working together, we have the power to make a big difference in keeping Yale safe...
Reporting: Personal use of university vehicles
October 6, 2021
There are yearly tax implications for Yale employees who utilize university vehicles for personal purposes. Yale University is required to report the value of the personal use of a university vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement...
Reminder: Annual electronic filing requirement for small, exempt student organizations
October 6, 2021
Most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less are required to submit Form 990-N electronically, also known as the e-Postcard. If they choose instead to file a complete Form 990 or Form 990-EZ, the e-Postcard is not necessary. For additional...
Workday update: Cancel journals in “Created” status after period close
October 6, 2021
Workday has provided an update which allows users to cancel journals that are in a “Created” status when the ledger period is closed. Previously, journals could not be canceled or edited to change the accounting date, so the journal was left in Created status for the period. While this did not...
Purchasing Intake Portal is now available
September 29, 2021
Summary As previously announced , effective September 28, the...
FY21 year-end and first quarter close
September 29, 2021
The general ledger for FY21 officially closed last week, and first quarter FY22 closes the week of October 4, 2021, with the September month-end. When running FY22 financial reports, your July beginning balances reflect the final year-end close balances .
Other...
Research Enterprise Data Mart: NIH required updates to the Other Support Report
September 29, 2021
Summary The Research Enterprise Data Mart team is developing an updated version of the Other Support Report designed to meet the National Institutes of Health requirements going into effect on January 25, 2022. Development of the new format for the Other Support Report includes a solution for the...
Financial Review Checklist (FRC): Revisions and FY22 certification deadlines
September 29, 2021
The Financial Review Checklist ( Form 1101 FR.01 ) has been reviewed and the following revisions and updates have been made:
The quarterly step, “Review Workday Roles,” has been revised to...Finance Internal Controls Approval Authority Training
September 22, 2021
As previously described in the May 5, 2021 Business Update , Task Force 21 was convened to spearhead the first step in developing a long-term financial training program for staff. Task Force 21’s goal was to...
Attention train riders
September 20, 2021
If you commute via train, below are some changes made to services and other valuable information to help with your travels.
CT rail Hartford Line tickets (except 10-ride tickets) are now valid on CT transit Express 950 routes, which offers customers additional mid-day options between...Policy & Procedure update as of September 17, 2021
September 17, 2021
The following procedure document is now published and effective. Please discuss the document with the appropriate people in your department and send any questions to...
Research Enterprise Data Mart update
September 15, 2021
Summary Yale has created a common reporting platform to support the reporting needs of Yale’s administrative operations FY21 work included creation of a new Research Enterprise (RE) Data Mart and the re-issue of key RE reports utilizing Power BI FY22 work will include partnering with the RE...
Purchasing Intake Portal implementation & information sessions
September 8, 2021
Summary On Tuesday, September 28, 2021, the Procurement team will implement a new Purchasing Intake Portal that will formalize the process for requesting sourcing and purchasing support from the Procurement team. Information sessions demonstrating the Purchasing Intake Portal’s functionality and...
Join us and up your cybersecurity awareness!
September 8, 2021
The Yale Cybersecurity Awareness Program is off to a great start. Thank you for building your awareness muscle by participating in our ongoing activities.
Ready to up your awareness in September? Join us for one or more of the...