Business Update News from 04/2023

Policy & Procedure updates - April 26, 2023

April 26, 2023

The following policy documents, which previously completed their full review and approval process, are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...

Global Accessibility Awareness Day 2023

April 26, 2023

Global Accessibility Awareness Day (GAAD) marks its twelfth anniversary on Thursday, May 18, 2023. To celebrate, Yale’s Digital Accessibility Team is hosting a presentation and trivia with prizes. We will discuss what’s new in WCAG 2.2, why the criteria are important, and how...

Misclassification of accounting transactions related to MEI

April 26, 2023
The Capital Asset Accounting team in the Controller’s Office has recently become aware of misclassifications in the accounting book codes relating to the registration and issuing of Moveable Equipment Inventory (MEI). Briefly stated, the problem involves the inaccurate accounting on seventy-seven...

Yale Hub to Replace Student Information System (SIS) in June 2023

April 26, 2023

The existing student platform, Yale Hub , will replace the student self-service portal, Student Information System (SIS),, in June. All self-service pages currently available in SIS are already accessible via the...

Update and possible actions required: Issue with AP invoice submissions 

April 26, 2023
Summary A workaround is now available for the invoice issue reported on Wednesday, April 19 . There is no permanent solution at this time...

Bee SAFE, not sorry

April 19, 2023

Report suspicious cyberactivity right away to the Information Security Office. This action is critical to get ahead of malicious actors trying to gain unauthorized access to the important work we do every day in...

ServiceNow launches Field Service Management application

April 19, 2023
The ServiceNow Field Service Management (FSM) application has officially launched. FSM is a resource management system for dispatching technicians that track equipment assets and consumables. The application will be used by Distributed Support Providers, Telecom, Audio & Visual Support, and...

Electronic payment process and update

April 12, 2023

Departments that accept incoming electronic payments should contact Treasury Services for assistance and for the best available method. Non-sanctioned payment methods should be avoided and may result in the high fees charged to the university if payments are accepted.

Large payments should...

Policy & Procedure updates - April 12, 2023

April 12, 2023

The following draft documents, which have completed the committee stages of their formal review, are now available for community review and comment and are posted on the Policies & Procedures Drafts page ....

Bee SAFE, not sorry awareness campaign launches in April 2023

April 12, 2023

Do you know how to recognize and report suspicious behavior? It’s better to be SAFE than sorry. Report it to the Information Security Office (ISO) right away.

The SAFE model helps simplify the reporting process:

S – See something suspicious...

Recruiting Strategic Initiative: STARS for Hiring Managers guide

April 12, 2023

The Recruiting Strategic Initiative (RSI) core team has been working to lay the groundwork for achieving the program’s North Star, “To make hiring faster and simpler, resulting in more successful recruitment of highly talented and diverse employees.” The hiring manager role is critical for...

Changes to Accounting Journal business process and controls

April 12, 2023

To strengthen internal controls, enhance compliance, and reduce the risk of error in financial transactions, some changes and enhancements have been made to the Accounting Journal business process in Workday.

The first change was effective in January 2023 and prevented certain journal...

Planning for year-end close – key dates

April 12, 2023

The Controller’s Office will release the year-end closing instructions and calendar during the first full week of May (on or about May 3, 2023). The instructions and calendar will be posted in the online...

OneFinance: March 2023 program lead update

April 12, 2023
Our North Star To enable Yale’s mission, simplify and standardize financial services in order to make life easier where everyone has a role in building a strong culture of financial integrity, insight, and stewardship of Yale resources.

Since our...

Faculty Annual Compensation Review Process begins April 10

April 5, 2023
The Faculty Annual Compensation Review business process in Workday will be available beginning on Monday, April 10, 2023. The same processes used in FY22/23 will be used to submit FY23/24 Faculty Compensation recommendations. Authorized business office staff from the FAS Dean’s Office, the...