Special thanks to the almost 90 Yale staff, faculty and graduate students who submitted recipes. The winners will be announced in January 2021 on the It’s Your Yale homepage. At that time, a link will be published for the Yale Community to access or download the...
The Find Spend Authorization/Cash Advances – Yale report was recently enhanced. The result set for this report now includes all of the Chart of Accounts (COA) values which are applied to the spend authorization lines when the commitment is created.
For questions, please contact...
The Chart of Accounts team has updated the online guidance for Program . In addition to the existing definitions for the program hierarchy, the team has added two items:
Program Usage Guide Program...Due to negative impacts on downstream reviewers during the October month-end close, Accounting Journal approval will revert to the original deadline of 5:00 p.m. on the day of the close. Please note that the Accounting Journal approval change used for the October close had been announced in the...
As of Thursday, November 19 the “comment field” is now required when entering Purchase Order (PO) Change Orders.
Currently, when reviewing a Change Order, any alterations made are not easily identifiable. This often adds a considerable amount of time to the review process. Now when...
Regularly update your Egenica profile. Add hotel loyalty numbers to receive best rates and track points. Egencia has added “member- only rates” for Hyatt, Hilton, IHG, and Wyndham to their display. These rates only display if your loyalty number is in...
As of Wednesday, November 18, 2020, the report Sponsored Payments vs Expenses – Yale will no longer be available. Payment information on this report does not display.
To view information related to funding and expenses, use the Sponsored Funding vs. Expenses – Yale report. Payment...
The Yale Procurement Team is excited to announce the launch of the Procurement Toolkit. This new resource, created in collaboration with departments from across campus, provides information and guidance to the Yale Community about the Source-to-Buy-to-Pay process. Now live on the It’s Your...
Be sure to add your hotel loyalty numbers to your Egencia Profile. Egencia has added “member-only rates” for Hyatt, Hilton, IHG, and Wyndham to their display. You will only see these rates if your loyalty number is in your Egencia profile, and you click on “see all rates” at the bottom of your...
Workday Payroll Costing includes a new control called Allowed Worktags. The control limits the choice of Funds for each Gift, Grant, and Yale Designated when entering transactions. Allowed Worktags are not new to Workday.
Built into the Chart of Accounts (COA) since its inception, this...
The new Financial Data Mart Interactive Reports are targeted to be available on Monday, November 30, 2020.
Interactive Reports are launched from the Power BI Report Server . Virtual training begins on Tuesday, December 1,...Help the Yale Police Department feed people in need this holiday season during the 4th Annual Turkey Drive . Consider a cash donation to help them purchase Thanksgiving dinners for needy New Haven families.
Since 2016, the...
The following policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to...
The mailing of Moveable Equipment (MEI) asset tags has resumed. As of Monday, October 5, 2020 asset tags were mailed to Cost Centers via campus mail. This process will continue monthly. Please be on the lookout for your Cost Centers tags. If you have any questions about the...
By the end of March 2021, the Procurement team will identify and convert eligible suppliers’ Payment Terms to Net 45. The purpose of this effort is to align with the newly updated General Payment Policy 3401....
As of Sunday, November 1, 2020, Yale began partnering with the third-party vendor, CorVel, to administer its workers’ compensation claims. FutureComp no longer handles workers’ compensation matters. Starting November 1, 2020 all existing claims, as well as new claims, reside with CorVel....
Yale is committed to the continued safety of all those returning to work, and has taken additional measures to ensure that supplies of critical personal protective equipment (PPE) remain available to our research community. To that end, the University has centrally procured PPE supplies in bulk...
Accounting Journal submission(s) will be restricted after 3:00 p.m. on the day of the month-end close. Journals that are in-progress by 3:00 p.m. can continue to route for approval until 8:00 a.m. the next day. Journals that have not been submitted by 3:00 p.m. will need to be created or copied...
There are yearly tax implications for Yale employees who utilize university vehicles for personal purposes. Yale is required to report the value of the personal use of a university vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement.
The...
Most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less are required to submit Form 990-N electronically, also known as the e-Postcard...
The Reclassification and Transfer document in the online Accounting Manual was recently updated by the Controller’s Office. The updates added emphasis to guidance regarding gifts on page 2 and updated...
In March 2020, a Workday upgrade was implemented that included changes to the Create Requisition and Requisition Approval process. The following virtual session recordings, highlighting updates from the March upgrade are now available on the Workday Training site.
The...
Recently, a change was made to the validation of Accounting Date on all transactions. Historically, the Accounting Date validated against the Award Schedule in Workday which was inconsistent with the budget date validation, as well as problematic for financial reporting. With the validation...
The Financial Review Checklist (FRC) ( Form 1101 FR.01 ) was revised as of July 1, 2020, to provide enhanced clarity around the minimum required financial review activities for each respective time...
The general ledger for FY20 officially closed last week. The FY21 first quarter closes the week of October 5, 2020 with the September month-end. Please note, when running FY21 financial reports, that July beginning balances reflect the final year-end close balances.
Other information and...
The following policy document is now published and effective. Please discuss the document with the appropriate people in your department and send any questions to...
Due to the recent Workday update, a filter option in some Workday reports is generating an error. Previously, the greater then/less then filter when set to “0,” filtered out all lines that had a zero balance making some large reports easier to review. Now, because of the update, when entering “0...
The FY20 general ledger close, tentatively scheduled for Tuesday, September 22, 2020, has now been confirmed for Friday, September 25, 2020. As a result, please note the following with regards to the close and related reporting:
The GA Sweep will run on Friday, September 25, 2020. The...
