Procedures

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    Title Revision Date
    100 PR .8 Department of Education Research March 20, 2018
    1000 PR.01 Creating and Revising University Policies, Procedures, and Forms January 27, 2020
    1001 PR.01 Compensation Above Salary January 25, 2016
    1101 PR.01 Controls and Business Process Questionnaire January 27, 2020
    1101 PR.02 Financial Transaction Review and Budget Monitoring October 27, 2014
    1101 PR.03 Journal Entries November 16, 2017
    1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification May 31, 2019
    1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions April 19, 2016
    1110 PR.01 Personal Use of a University Vehicle November 23, 2010
    1200 PR.01 Identification and Approval of Private Business Use Activities April 17, 2018
    1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance July 29, 2019
    1300 PR.01 Requesting, Modifying, and Closing Chart of Accounts Segments February 2, 2018
    1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
    1301 PR.05 Residual Balance Fund Transfers March 31, 2020
    1304 PR.01 Award Set-Up Process for Sponsored Accounts October 15, 2018
    1304 PR.02 Distinguishing Between Gifts and Sponsored Awards April 25, 2017
    1305 PR.02 Cost Transfers Involving Sponsored Projects January 31, 2020
    1305 PR.04 Unallowable Costs October 2, 2018
    1306 PR.01 Cost Sharing August 7, 2018
    1307 PR.01 Establishing Subrecipients Associated with Sponsored Programs October 30, 2019
    1307 PR.02 Managing Subrecipient Activity Associated with Sponsored Programs April 26, 2019
    1307 PR.03 Monitoring Subrecipient Activity Associated with Sponsored Programs January 22, 2020
    1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
    1315 PR.04 Effort Reporting September 6, 2018
    1410 PR.01 Internal Service Providers: Registration and Annual Renewal January 18, 2011
    1410 PR.02 Internal Service Providers: Rate Calculations March 11, 2014
    1410 PR.03 Internal Service Providers: Accounting and Billing March 11, 2014
    1410 PR.04 Lockshop Key Distribution June 20, 2017
    1415 PR.01 Allocating the Cost of University Services February 6, 2012
    1430 PR.01 Shipping Policy Exception Requests May 15, 2019
    1601 PR.02 NetIDs and Identity Management June 29, 2017
    1601 PR.03 Access Control for Protected Health Information (PHI) November 27, 2019
    1601 PR.04 VPN Eligibility & Access Procedure July 2, 2017
    1601 PR.06 Bypassing Oracle Applications and Financial Planning Training May 28, 2002
    1601 PR.07 Identity Data Access Requests June 21, 2017
    1601 PR.08 Sponsored Identity Access May 16, 2018
    1604 PR.01 Data Classification Procedure January 12, 2018
    1605 PR.01 Web Accessibility Procedure March 1, 2018
    1607 PR.01 Endorsed Encryption Implementation Procedure December 2, 2019
    1608 PR.01 Security Standards for Mobile Devices and External Devices September 4, 2014
    1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information December 2, 2019
    1610 PR.01 Systems and Network Security December 2, 2019
    1610 PR.02 Disposal of Obsolete Computers and Peripherals December 2, 2019
    1610 PR.03 Network Configuration Security December 2, 2019
    1610 PR.04 Multifactor Authentication December 2, 2019
    1610 PR.05 Device Security Standards December 2, 2019
    1613 PR.01 Electronic Signatures December 9, 2014
    1614 PR.01 Vulnerability Management Procedures March 31, 2015
    1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
    1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
    1800 PR.01 Leasing Commercial Space October 1, 2018
    1800 PR.02 Leasing Residential Space May 4, 2018
    1800 PR.03 Tenant Services Agreements May 4, 2018
    2100 PR.01 Executing Revenue Agreements July 6, 2017
    2100 PR.02 External Sales Approval Process January 9, 2019
    2200 PR.01 Gifts Processing and Stewardship June 2, 2017
    2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment (UFFE) June 2, 2017
    2801 PR.01 Recording and Depositing Cash Receipts May 23, 2017
    2801 PR.02 Patient Account Collections in Clinical Practices June 20, 2017
    2810 PR.01 Sales Tax Collection February 28, 2019
    2815 PR.01 Administering a Specialized Petty Cash Fund May 23, 2017
    2820 PR.01 Payment (Credit & Debit) Card October 16, 2019
    3101 PR.01 Expenditure Item Date February 1, 2006
    3201 PR.01 Purchase Requisition Process July 29, 2019
    3201 PR.02 Pricing Documentation Process July 29, 2019
    3210 PR.01 Professional Services and Consulting Process June 25, 2019
    3210 PR.02 Employee vs. Independent Contractor July 1, 2017
    3215 PR.01 Yale Purchasing Card Procedure June 25, 2019
    3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses) January 9, 2020
    3215 PR.03 Yale Spend Authorization (Cash Advance) July 1, 2017
    3301 PR.01 Travel Arrangements for University Business December 21, 2017
    3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
    3401 PR.02 Supplier Invoice Request October 2, 2018
    3401 PR.04 Submitting Invoices for Payment July 1, 2017
    3401 PR.05 Accounts Payable Invoice Remediation October 17, 2017
    3401 PR.06 Requesting a Wire Transfer July 20, 2018
    3401 PR.07 Requesting Accounts Payable (AP) Check Voids and Reissues July 1, 2017
    3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax June 1, 2011
    3417 PR.01 Human Research Study Participant Remuneration May 3, 2018
    3501 PR.01 Payroll Costing March 26, 2019
    3501 PR.03 Payroll Obligations February 13, 2020
    3501 PR.04 Overpayments and Underpayments October 31, 2019
    3502 PR.01 Timekeeping Procedure September 7, 2018
    3503 PR.01 Hiring New Staff Employees May 9, 2017
    3503 PR.02 Promotions & Transfers May 23, 2017
    3503 PR.03 Staff Layoffs March 21, 2018
    3503 PR.04 Staff Resignations March 21, 2018
    3503 PR.17 Student Employment October 10, 2017
    3503 PR.25 Workday Setup for Payments to Professional School Students for Non-Hourly Work August 7, 2017
    3504 PR.01 Entering Travel and On-Call Time September 9, 2014
    3505 PR.01 Out-of-State Work Locations Procedure August 3, 2018
    3510 PR.01 Faculty & Staff Relocation Expense Payments & Reimbursements January 25, 2019
    4203 PR.01 Accounting for ITS Capital Projects June 28, 2017
    4209 PR.01 Fabricated Moveable Equipment June 2, 2017
    4209 PR.02 Non-Building Capital Project Requests January 27, 2020
    4209 PR.04 Moveable Equipment Accessories and Composite Assets June 2, 2017
    4209 PR.05 Capital Equipment Under Departing Principal Investigator (PI) Jurisdiction June 2, 2017
    4209 PR.06 Transfer, Sale, or Release of Equipment to Other Institutions or Third Parties June 2, 2017
    7000 PR.01 International Research, Programs, and Activities: Consultation, Review, and Approval January 21, 2020