Procedures

Note: Use the browser Print and Email (Send) functions under the File menu to print and share these documents.

Title Revision Date
1001 PR.01 Compensation Above Salary January 25, 2016
1101 PR.01 Controls and Business Process Questionnaire August 28, 2013
1101 PR.02 Financial Transaction Review and Budget Monitoring October 27, 2014
1101 PR.03 Journal Entries November 16, 2017
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions April 19, 2016
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx A- Appx. A March 13, 2012
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx B- Appx. B February 8, 2011
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx C- Appx. C February 8, 2011
1104 PR.02 Reviewing User Access Security and Review Procedures April 23, 2013
1110 PR.01 Personal Use of a University Vehicle November 23, 2010
1200 PR.01 Identification and Approval of Private Business Use Activities April 27, 2015
1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance September 17, 2015
1300 PR.01 Requesting a New Organizational Unit July 24, 2013
1300 PR.02 Modify or Close an Organizational Unit April 27, 2015
1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
1301 PR.05 Residual Balance Fund Transfers June 30, 2017
1302 PR.01 Overview of Projects & Awards July 24, 2013
1302 PR.02 Requesting a New Project/Task July 29, 2013
1302 PR.03 Requesting a Modified Project/Task July 30, 2013
1302 PR.04 Requesting New/Modified Charging Linkages July 30, 2013
1302 PR.05 Closing an Account Segment July 30, 2013
1304 PR.01 Requesting and Modifying Sponsored Project Accounts March 11, 2016
1304 PR.02 Distinguishing Between Gifts and Sponsored Awards April 25, 2017
1305 PR.02 Cost Transfers Involving Sponsored Projects March 16, 2015
1305 PR.04 Unallowable Costs June 30, 2017
1305 PR.05 Reclassification and Transfer of Funds April 25, 2014
1305 PR.06 Reclassification and Transfer of Funds - CENTRAL August 19, 2014
1306 PR.01 Cost Sharing July 22, 2016
1307 PR.01 Monitoring Subrecipient Activity Associated with Sponsored Programs April 20, 2017
1310 PR.03 Deficit Fund Balances and Sponsored Agreement Overdraft February 22, 2010
1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
1315 PR.04 Effort Reporting February 26, 2016
1410 PR.01 Internal Service Providers: Registration and Annual Renewal January 18, 2011
1410 PR.02 Internal Service Providers: Rate Calculations March 11, 2014
1410 PR.03 Internal Service Providers: Accounting and Billing March 11, 2014
1410 PR.04 Lockshop Key Distribution June 20, 2017
1415 PR.01 Allocating the Cost of University Services February 6, 2012
1503 PR.01 Development or Revision and Posting of University Policies, Procedures and Forms January 24, 2012
1601 PR.01 Access to Oracle Financial and Human Resources Applications January 27, 2009
1601 PR.02 NetIDs and Identity Management June 29, 2017
1601 PR.03 Access Control for Protected Health Information (PHI) April 20, 2005
1601 PR.04 VPN Eligibility & Access Procedure July 2, 2017
1601 PR.06 Bypassing Oracle Applications and Financial Planning Training May 28, 2002
1601 PR.07 Identity Data Access Requests June 21, 2017
1601 PR.08 Sponsored Identity Access November 17, 2017
1607 PR.1 Endorsed Encryption Implementation Procedure December 16, 2014
1608 PR.01 Security Standards for Mobile Devices and External Devices September 4, 2014
1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information August 12, 2014
1610 PR.01 Systems and Network Security June 10, 2011
1610 PR.02 Disposal of Obsolete Computers and Peripherals August 12, 2014
1610 PR.03 Network Configuration Security September 8, 2014
1610 PR.04 Multifactor Authentication November 4, 2015
1610 PR.05 Device Security Standards April 19, 2016
1613 PR.01 Electronic Signatures December 9, 2014
1614 PR.01 Vulnerability Management Procedures March 31, 2015
1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
2100 PR.01 Executing Revenue Agreements July 6, 2017
2200 PR.01 Gifts Processing and Stewardship June 2, 2017
2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment (UFFE) June 2, 2017
2801 PR.01 Recording and Depositing Cash Receipts May 23, 2017
2801 PR.02 Patient Account Collections in Clinical Practices June 20, 2017
2810 PR.01 Sales Tax Collection April 21, 2008
2815 PR.01 Administering a Specialized Petty Cash Fund May 23, 2017
2820 PR.01 Payment (Credit & Debit) Card May 23, 2017
3101 PR.01 Expenditure Item Date February 1, 2006
3201 PR.01 Purchase Requisition Process July 21, 2017
3201 PR.02 Competitive Bidding Process July 1, 2017
3210 PR.01 Professional Services and Consulting Process July 1, 2017
3210 PR.02 Employee vs. Independent Contractor July 1, 2017
3215 PR.01 Yale Purchasing Card Procedure July 1, 2017
3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses) July 1, 2017
3215 PR.03 Yale Spend Authorization (Cash Advance) July 1, 2017
3301 PR.01 Travel Arrangements for University Business June 28, 2017
3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
3401 PR.02 Supplier Invoice Request July 1, 2017
3401 PR.04 Submitting Invoices for Payment July 1, 2017
3401 PR.05 Accounts Payable Invoice Remediation October 17, 2017
3401 PR.06 Requesting a Wire Transfer July 1, 2017
3401 PR.07 Requesting Accounts Payable (AP) Check Voids and Reissues July 1, 2017
3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax June 1, 2011
3417 PR.01 Human Research Study Participant Remuneration February 16, 2010
3501 PR.01 Payroll Costing August 8, 2017
3501 PR.03 Payroll Obligations August 11, 2017
3501 PR.04 Overpayments and Underpayments October 23, 2017
3501 PR.11 C&T and M&P Employee Layoffs May 5, 2005
3501 PR.13 Staff (C&T / M&P / S&M) Resignations August 17, 2011
3502 PR.01 Timekeeping February 13, 2015
3503 PR.06 Hiring New Staff Employees May 9, 2017
3503 PR.17 Student Employment October 10, 2017
3503 PR.20 Promotions & Transfers May 23, 2017
3503 PR.25 Workday Setup for Payments to Professional School Students for Non-Hourly Work August 7, 2017
3504 PR.01 Entering Travel and On-Call Time September 9, 2014
4203 PR.01 Accounting for ITS Capital Projects June 28, 2017
4209 PR.01 Fabricated Moveable Equipment June 2, 2017
4209 PR.02 Non-Building Capital Project Requests June 28, 2017
4209 PR.04 Moveable Equipment Accessories and Composite Assets June 2, 2017
4209 PR.05 Capital Equipment Under Departing Prinicpal Investigator (PI) Jurisdiction June 2, 2017
4209 PR.06 Transfer, Sale, or Release of Equipment to Other Institutions or Third Parties June 2, 2017
500 PR 1 Procedures for Disclosing Financial and Non Financial Interests Related to Research August 24, 2012