Procedures

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Title Revision Date
100 PR .8 Department of Education Research March 20, 2018
1000 PR.01 Creating and Revising University Policies, Procedures, and Forms January 12, 2018
1001 PR.01 Compensation Above Salary January 25, 2016
1101 PR.01 Controls and Business Process Questionnaire August 28, 2013
1101 PR.02 Financial Transaction Review and Budget Monitoring October 27, 2014
1101 PR.03 Journal Entries November 16, 2017
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions April 19, 2016
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx. A March 13, 2012
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx. B February 8, 2011
1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx. C February 8, 2011
1104 PR.02 Reviewing User Access Security and Review Procedures April 23, 2013
1110 PR.01 Personal Use of a University Vehicle November 23, 2010
1200 PR.01 Identification and Approval of Private Business Use Activities April 17, 2018
1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance April 17, 2018
1300 PR.01 Requesting, Modifying, and Closing Chart of Accounts Segments February 2, 2018
1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
1301 PR.05 Residual Balance Fund Transfers June 30, 2017
1304 PR.01 Requesting and Modifying Sponsored Project Accounts March 11, 2016
1304 PR.02 Distinguishing Between Gifts and Sponsored Awards April 25, 2017
1305 PR.02 Cost Transfers Involving Sponsored Projects June 15, 2018
1305 PR.04 Unallowable Costs June 30, 2017
1305 PR.05 Reclassification and Transfer of Funds April 25, 2014
1305 PR.06 Reclassification and Transfer of Funds - CENTRAL August 19, 2014
1306 PR.01 Cost Sharing August 7, 2018
1307 PR.01 Establishing Subrecipients Associated with Sponsored Programs May 4, 2018
1307 PR.02 Managing Subrecipient Activity Associated with Sponsored Programs May 4, 2018
1307 PR.03 Monitoring Subrecipient Activity Associated with Sponsored Programs May 4, 2018
1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
1315 PR.04 Effort Reporting February 26, 2016
1410 PR.01 Internal Service Providers: Registration and Annual Renewal January 18, 2011
1410 PR.02 Internal Service Providers: Rate Calculations March 11, 2014
1410 PR.03 Internal Service Providers: Accounting and Billing March 11, 2014
1410 PR.04 Lockshop Key Distribution June 20, 2017
1415 PR.01 Allocating the Cost of University Services February 6, 2012
1430 PR.01 Shipping Policy Exception Requests February 2, 2018
1601 PR.01 Access to Oracle Financial and Human Resources Applications January 27, 2009
1601 PR.02 NetIDs and Identity Management June 29, 2017
1601 PR.03 Access Control for Protected Health Information (PHI) April 20, 2005
1601 PR.04 VPN Eligibility & Access Procedure July 2, 2017
1601 PR.06 Bypassing Oracle Applications and Financial Planning Training May 28, 2002
1601 PR.07 Identity Data Access Requests June 21, 2017
1601 PR.08 Sponsored Identity Access May 16, 2018
1604 PR.01 Data Classification Procedure January 12, 2018
1605 PR.01 Web Accessibility Procedure March 1, 2018
1607 PR.01 Endorsed Encryption Implementation Procedure December 16, 2014
1608 PR.01 Security Standards for Mobile Devices and External Devices September 4, 2014
1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information March 1, 2018
1610 PR.01 Systems and Network Security June 10, 2011
1610 PR.02 Disposal of Obsolete Computers and Peripherals March 1, 2018
1610 PR.03 Network Configuration Security September 8, 2014
1610 PR.04 Multifactor Authentication November 4, 2015
1610 PR.05 Device Security Standards April 19, 2016
1613 PR.01 Electronic Signatures December 9, 2014
1614 PR.01 Vulnerability Management Procedures March 31, 2015
1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
1800 PR.01 Leasing Commercial Space May 4, 2018
1800 PR.02 Leasing Residential Space May 4, 2018
1800 PR.03 Tenant Services Agreements May 4, 2018
2100 PR.01 Executing Revenue Agreements July 6, 2017
2200 PR.01 Gifts Processing and Stewardship June 2, 2017
2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment (UFFE) June 2, 2017
2801 PR.01 Recording and Depositing Cash Receipts May 23, 2017
2801 PR.02 Patient Account Collections in Clinical Practices June 20, 2017
2810 PR.01 Sales Tax Collection April 21, 2008
2815 PR.01 Administering a Specialized Petty Cash Fund May 23, 2017
2820 PR.01 Payment (Credit & Debit) Card May 21, 2018
3101 PR.01 Expenditure Item Date February 1, 2006
3201 PR.01 Purchase Requisition Process July 21, 2017
3201 PR.02 Competitive Bidding Process July 1, 2017
3210 PR.01 Professional Services and Consulting Process June 11, 2018
3210 PR.02 Employee vs. Independent Contractor July 1, 2017
3215 PR.01 Yale Purchasing Card Procedure July 1, 2017
3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses) July 1, 2017
3215 PR.03 Yale Spend Authorization (Cash Advance) July 1, 2017
3301 PR.01 Travel Arrangements for University Business December 21, 2017
3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
3401 PR.02 Supplier Invoice Request July 1, 2017
3401 PR.04 Submitting Invoices for Payment July 1, 2017
3401 PR.05 Accounts Payable Invoice Remediation October 17, 2017
3401 PR.06 Requesting a Wire Transfer July 20, 2018
3401 PR.07 Requesting Accounts Payable (AP) Check Voids and Reissues July 1, 2017
3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax June 1, 2011
3417 PR.01 Human Research Study Participant Remuneration May 3, 2018
3501 PR.01 Payroll Costing August 8, 2017
3501 PR.03 Payroll Obligations March 13, 2018
3501 PR.04 Overpayments and Underpayments October 23, 2017
3502 PR.01 Timekeeping Procedure March 28, 2018
3503 PR.01 Hiring New Staff Employees May 9, 2017
3503 PR.02 Promotions & Transfers May 23, 2017
3503 PR.03 Staff Layoffs March 21, 2018
3503 PR.04 Staff Resignations March 21, 2018
3503 PR.17 Student Employment October 10, 2017
3503 PR.25 Workday Setup for Payments to Professional School Students for Non-Hourly Work August 7, 2017
3504 PR.01 Entering Travel and On-Call Time September 9, 2014
3505 PR.01 Out-of-State Work Locations Procedure August 3, 2018
4203 PR.01 Accounting for ITS Capital Projects June 28, 2017
4209 PR.01 Fabricated Moveable Equipment June 2, 2017
4209 PR.02 Non-Building Capital Project Requests June 28, 2017
4209 PR.04 Moveable Equipment Accessories and Composite Assets June 2, 2017
4209 PR.05 Capital Equipment Under Departing Prinicpal Investigator (PI) Jurisdiction June 2, 2017
4209 PR.06 Transfer, Sale, or Release of Equipment to Other Institutions or Third Parties June 2, 2017