Procedures

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    Title Revision Date
    1000 PR.01 Creating and Revising University Policies, Procedures, and Forms January 27, 2020
    1001 PR.01 Compensation Above Salary January 25, 2016
    1101 PR.01 Controls and Business Process Questionnaire June 21, 2020
    1101 PR.02 Financial Transaction Review and Budget Monitoring July 6, 2021
    1101 PR.03 Journal Entries November 16, 2017
    1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification May 31, 2019
    1101 PR.06 Approval Authority January 20, 2022
    1103 PR.01 University Budgeting: Year-End General Appropriations ("GA") Surplus or Deficit Requests and Approvals June 28, 2023
    1103 PR.02 University Budgeting: Out-of-Budget Requests and Approvals June 28, 2023
    1104 PR.01 Electronic Signatures December 4, 2020
    1110 PR.01 Personal Use of a University Vehicle January 15, 2021
    1200 PR.01 Identification and Approval of Private Business Use Activities April 17, 2018
    1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance July 29, 2019
    1300 PR.01 Requesting, Modifying, and Closing Chart of Accounts Segments February 2, 2018
    1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
    1301 PR.05 Residual Balance Fund Transfers May 15, 2023
    1301 PR.06 Sponsored Projects Financial Reporting and Closeout June 29, 2022
    1304 PR.01 Award Set-Up Process for Sponsored Accounts June 23, 2020
    1304 PR.02 Distinguishing Between Gifts and Sponsored Awards August 16, 2023
    1305 PR.02 Cost Transfers Involving Sponsored Projects April 12, 2022
    1305 PR.04 Unallowable Costs April 22, 2022
    1306 PR.01 Cost Sharing October 26, 2021
    1307 PR.01 Establishing Subrecipients Associated with Sponsored Programs June 6, 2022
    1307 PR.02 Managing Subrecipient Activity Associated with Sponsored Programs October 13, 2021
    1307 PR.03 Monitoring Subrecipient Activity Associated with Sponsored Programs September 29, 2021
    1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
    1315 PR.04 Effort Reporting October 27, 2022
    1410 PR.01 University Service Providers: Registration and Annual Renewal February 28, 2023
    1410 PR.02 University Service Providers: Rate Calculations June 8, 2020
    1410 PR.03 University Service Providers: Accounting and Billing June 27, 2023
    1410 PR.04 Lockshop Key Distribution June 20, 2017
    1415 PR.01 Allocating the Cost of University Services February 6, 2012
    1430 PR.01 Shipping Policy Exception Requests May 15, 2019
    1601 PR.02 NetIDs and Identity Management December 14, 2020
    1601 PR.03 Access Control for Protected Health Information (PHI) December 14, 2020
    1601 PR.04 VPN Eligibility & Access Procedure July 2, 2017
    1601 PR.06 Bypassing Oracle Applications and Financial Planning Training May 28, 2002
    1601 PR.07 Identity Data Access Requests June 21, 2017
    1601 PR.08 Sponsored Identity Access May 16, 2018
    1604 PR.01 Data Classification Procedure January 12, 2018
    1605 PR.01 Web Accessibility Procedure March 26, 2021
    1607 PR.01 Endorsed Encryption Implementation Procedure December 2, 2019
    1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information December 14, 2020
    1610 PR.01 Systems and Network Security December 14, 2020
    1610 PR.02 Disposal of Obsolete Computers and Peripherals December 14, 2020
    1610 PR.03 Network Configuration Security December 2, 2019
    1610 PR.04 Multifactor Authentication December 2, 2019
    1610 PR.05 Device Security Standards December 14, 2020
    1614 PR.01 Vulnerability Management Procedures March 31, 2015
    1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
    1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
    1800 PR.01 Leasing Commercial Space July 7, 2021
    1800 PR.02 Leasing Residential Space May 4, 2018
    1800 PR.03 Tenant Services Agreements March 11, 2022
    2100 PR.01 Executing Revenue Agreements April 26, 2023
    2100 PR.02 External Sales Approval Process April 26, 2023
    2200 PR.01 Gift Receipt and Processing December 14, 2021
    2200 PR.02 Gift Stewardship December 14, 2021
    2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment ("UFFE") January 20, 2023
    2801 PR.01 Recording and Depositing Cash Receipts April 13, 2020
    2801 PR.02 Patient Account Collections in Clinical Practices January 25, 2023
    2810 PR.01 Sales Tax Collection January 13, 2022
    2815 PR.01 Administering a Specialized Petty Cash Fund February 23, 2023
    2820 PR.01 Payment (Credit & Debit) Card December 14, 2020
    3201 PR.01 Purchase Order Process July 19, 2023
    3201 PR.02 Pricing Documentation Process November 30, 2022
    3210 PR.01 Services Contracts Process November 1, 2022
    3210 PR.02 Employee vs. Independent Contractor June 13, 2023
    3210 PR.03 Process for Purchase Contracts for Software, Web Development Services, Electronic Applications, and Data Use Agreements November 1, 2022
    3210 PR.04 Statements of Work November 1, 2022
    3210 PR.05 Goods Contracts Process November 1, 2022
    3215 PR.01 Yale Purchasing Card Procedure March 21, 2023
    3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses) January 9, 2020
    3215 PR.03 Yale Spend Authorization (Cash Advance) February 18, 2022
    3301 PR.01 Travel Arrangements for University Business March 29, 2023
    3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
    3301 PR.03 Air Travel on University Business March 29, 2023
    3401 PR.01 Supplier Setup and Change April 19, 2021
    3401 PR.02 Supplier Invoice Request December 9, 2020
    3401 PR.03 Disbursing Funds for Prizes, Awards, Stipends, and Fellowships April 19, 2021
    3401 PR.04 Submitting Invoices for Payment December 9, 2020
    3401 PR.07 Requesting Accounts Payable Check Voids September 21, 2020
    3401 PR.08 Recurring Payments September 21, 2020
    3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax February 7, 2023
    3417 PR.01 Human Research Study Participant Remuneration November 1, 2023
    3501 PR.01 Payroll Costing August 30, 2022
    3501 PR.03 Payroll Obligations July 22, 2022
    3501 PR.04 Overpayments and Underpayments October 31, 2019
    3502 PR.01 Timekeeping Procedure May 27, 2021
    3503 PR.01 Hiring New Staff Employees March 7, 2022
    3503 PR.02 Promotions & Transfers January 31, 2023
    3503 PR.03 Staff Layoffs June 4, 2021
    3503 PR.04 Staff Resignations June 4, 2021
    3503 PR.25 Has been replaced by 3503PR.17 July 23, 2021
    3504 PR.01 Entering Travel and On-Call Time June 8, 2021
    3505 PR.01 Out-of-State Work Locations Procedure August 3, 2018
    3510 PR.01 Faculty & Staff Relocation Expense Payments & Reimbursements January 25, 2019
    3600 PR.01 Student Employment Procedures September 6, 2023
    4203 PR.01 Accounting for ITS Capital Projects June 28, 2017
    4209 PR.01 Fabricated Moveable Equipment June 2, 2017
    4209 PR.02 Non-Building Capital Project Requests January 27, 2020
    4209 PR.04 Moveable Equipment Accessories and Composite Assets April 23, 2020
    4209 PR.05 Capital Equipment Under Departing Principal Investigator (PI) Jurisdiction June 2, 2017
    4209 PR.06 Transfer, Sale, or Release of Equipment to Other Institutions or Third Parties June 2, 2017
    4301 PR.01 Procedures for Principal Investigators for Establishing Working Alone Protocols for Their Laboratories December 20, 2022
    5001 PR.01 Hybrid Work Expectations and Implementation August 31, 2022
    5002 PR.01 Remote Work Expectations and Implementation August 31, 2022
    7000 PR.01 International Research, Programs, and Activities: Consultation, Review, and Approval January 21, 2020
    9000 PR.01 General Procedures Supporting the Yale University Policy Against Discrimination and Harassment August 1, 2021