Procedures

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    Title Revision Date
    1001 PR.01 Compensation Above Salary January 25, 2016
    1101 PR.01 Controls and Business Process Questionnaire August 28, 2013
    1101 PR.02 Financial Transaction Review and Budget Monitoring October 27, 2014
    1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions April 19, 2016
    1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx A- Appx. A March 13, 2012
    1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx B- Appx. B February 8, 2011
    1104 PR.01 Signature Authority, Delegation of Approval Authority and Access for Financial Transactions - Appx C- Appx. C February 8, 2011
    1104 PR.02 Reviewing User Access Security and Review Procedures April 23, 2013
    1110 PR.01 Personal Use of a University Vehicle November 23, 2010
    1200 PR.01 Identification and Approval of Private Business Use Activities April 27, 2015
    1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance September 17, 2015
    1300 PR.01 Requesting a New Organizational Unit July 24, 2013
    1300 PR.02 Modify or Close an Organizational Unit April 27, 2015
    1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases June 2, 2017
    1301 PR.05 Residual Balance Fund Transfers October 21, 2016
    1302 PR.01 Overview of Projects & Awards July 24, 2013
    1302 PR.02 Requesting a New Project/Task July 29, 2013
    1302 PR.03 Requesting a Modified Project/Task July 30, 2013
    1302 PR.04 Requesting New/Modified Charging Linkages July 30, 2013
    1302 PR.05 Closing an Account Segment July 30, 2013
    1304 PR.01 Requesting and Modifying Sponsored Project Accounts March 11, 2016
    1304 PR.02 Distinguishing Between Gifts and Sponsored Awards April 25, 2017
    1305 PR.01 Journal Entries May 24, 2013
    1305 PR.02 Cost Transfers Involving Sponsored Projects March 16, 2015
    1305 PR.04 Unallowable Costs February 26, 2016
    1305 PR.05 Reclassification and Transfer of Funds April 25, 2014
    1305 PR.06 Reclassification and Transfer of Funds - CENTRAL August 19, 2014
    1306 PR.01 Cost Sharing July 22, 2016
    1307 PR.01 Monitoring Subrecipient Activity Associated with Sponsored Programs April 20, 2017
    1310 PR.03 Deficit Fund Balances and Sponsored Agreement Overdraft February 22, 2010
    1315 PR.01 LD Procedures April 22, 2008
    1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap March 31, 2016
    1315 PR.04 Effort Reporting February 26, 2016
    1410 PR.01 Internal Service Providers: Registration and Annual Renewal January 18, 2011
    1410 PR.02 Internal Service Providers: Rate Calculations March 11, 2014
    1410 PR.03 Internal Service Providers: Accounting and Billing March 11, 2014
    1410 PR.04 Lockshop Key Distribution June 20, 2017
    1415 PR.01 Allocating the Cost of University Services February 6, 2012
    1503 PR.01 Development or Revision and Posting of University Policies, Procedures and Forms January 24, 2012
    1601 PR.01 Access to Oracle Financial and Human Resources Applications January 27, 2009
    1601 PR.02 NetIDs and Identity Management January 10, 2011
    1601 PR.03 Access Control for Protected Health Information (PHI) April 20, 2005
    1601 PR.04 VPN Eligibility & Access Procedure September 25, 2015
    1601 PR.06 Bypassing Oracle Applications and Financial Planning Training May 28, 2002
    1601 PR.07 Identity Data Access Requests March 11, 2015
    1601 PR.08 Sponsored Identity Access April 5, 2017
    1607 PR.1 Endorsed Encryption Implementation Procedure December 16, 2014
    1608 PR.01 Security Standards for Mobile Devices and External Devices September 4, 2014
    1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information August 12, 2014
    1610 PR.01 Systems and Network Security June 10, 2011
    1610 PR.02 Disposal of Obsolete Computers and Peripherals August 12, 2014
    1610 PR.03 Network Configuration Security September 8, 2014
    1610 PR.04 Multifactor Authentication November 4, 2015
    1610 PR.05 Device Security Standards April 19, 2016
    1613 PR.01 Electronic Signatures December 9, 2014
    1614 PR.01 Vulnerability Management Procedures March 31, 2015
    1615 PR.01 Information Technology Infrastructure and Application Change Management April 17, 2015
    1615 PR.02 Change Notification Standards for Non-ITS-managed Configuration Items April 17, 2015
    2100 PR.01 Executing Revenue Agreements January 25, 2016
    2200 PR.01 Gifts Processing and Stewardship June 2, 2017
    2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment (UFFE) June 2, 2017
    2801 PR.01 Recording and Depositing Cash Receipts May 23, 2017
    2801 PR.02 Patient Account Collections in Clinical Practices June 20, 2017
    2810 PR.01 Sales Tax Collection April 21, 2008
    2815 PR.01 Administering a Specialized Petty Cash Fund May 23, 2017
    2820 PR.01 Payment (Credit & Debit) Card May 23, 2017
    3101 PR.01 Expenditure Item Date February 1, 2006
    3201 PR.01 *WD DRAFT* Purchase Requisition Process (effective 7/1/2017) June 21, 2017
    3201 PR.01 General Purchasing Procedure September 15, 2016
    3201 PR.02 *WD* Competitive Bidding Process (effective 7/1/2017) July 1, 2017
    3201 PR.02 Competitive Bidding Process July 9, 2014
    3210 PR.01 *WD* Professional Services and Consulting Process (effective 7/1/2017) July 1, 2017
    3210 PR.01 Professional Services and Consulting Process July 18, 2013
    3210 PR.02 *WD* Employee vs. Independent Contractor (effective 7/1/2017) July 1, 2017
    3210 PR.02 Employee vs. Independent Contractor Determination July 18, 2013
    3215 PR.01 *WD* Yale Purchasing Card Procedure (effective 7/1/2017) July 1, 2017
    3215 PR.01 Purchasing Cards and Expense Management System July 1, 2015
    3215 PR.02 *WD Draft* Yale Expense Management (PCard and Out-of-Pocket Expenses) (effective 7/1/2017) July 1, 2017
    3301 PR.01 Travel Arrangements for University Business September 21, 2016
    3301 PR.02 Obtaining Cash for Yale Activities Abroad December 10, 2014
    3401 PR.02 Check Request July 20, 2015
    3401 PR.04 *WD* Submitting Invoices for Payment (effective 7/1/2017) July 1, 2017
    3401 PR.04 Submitting Invoices for Payment September 12, 2016
    3401 PR.05 Accounts Payable Holds & Bounces April 19, 2016
    3401 PR.06 *WD* Requesting a Wire Transfer (effective 7/1/2017) July 1, 2017
    3401 PR.06 Requesting a Wire Transfer September 13, 2016
    3401 PR.07 *WD* Requesting Accounts Payable (AP) Check Voids and Reissues (effective 7/1/2017) July 1, 2017
    3401PR.07 Requesting AP Check Voids and Reissues June 22, 2016
    3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax June 1, 2011
    3417 PR.01 Human Research Study Participant Remuneration February 16, 2010
    3501 PR.02 C&T or M&P Temporary Employee and Student Time Entry February 5, 2013
    3501 PR.05 Faculty Appointments August 24, 2000
    3501 PR.11 C&T and M&P Employee Layoffs May 5, 2005
    3501 PR.13 Staff (C&T / M&P / S&M) Resignations August 17, 2011
    3501 PR.22 Non-Employees: Directory Listing and Access Privileges January 2, 2003
    3501 PR.26 Overpayments and Underpayments December 9, 2014
    3502 PR.01 Timekeeping February 13, 2015
    3503 PR.06 Hiring New Staff Employees May 9, 2017
    3503 PR.17 Student Employment April 18, 2016
    3503 PR.20 Promotions & Transfers May 23, 2017
    3503 PR.25 Payments to Professional School Students for Non-Hourly Work April 18, 2016
    3504 PR.01 Entering Travel and On-Call Time September 9, 2014
    4203PR.01 Internal Use Software Costs and Computer Hardware (Equipment) Costs October 31, 2016
    4209 PR.01 Fabricated Moveable Equipment June 2, 2017
    4209 PR.02 Procedures for Non-Building Capital Project Request May 29, 2013
    4209 PR.04 Moveable Equipment Accessories and Composite Assets June 2, 2017
    4209 PR.05 Capital Equipment Under Departing Prinicpal Investigator (PI) Jurisdiction June 2, 2017
    4209 PR.06 Transfer, Sale, or Release of Equipment to Other Institutions or Third Parties June 2, 2017
    500 PR 1 Procedures for Disclosing Financial and Non Financial Interests Related to Research August 24, 2012