Business Update News from 05/2024

The Controller’s Office, in collaboration with Financial Systems and Solutions, has implemented a new procedure for clearing uncollectible spend authorizations (cash advances). When a department must recognize a loss for an uncollectible cash advance balance on an open spend authorization,...

In partnership with Yale, Compass Furnished Apartments has officially launched their new “Hotel-Alternative” program. Their fully-furnished New Haven apartments have been made available for all Yale staff.

At Compass, your safety is our number one priority. We have an enhanced cleaning...

Project ePAY (eCommerce Payment Acceptance at Yale) is working with University departments to standardize credit card payment acceptance, processing, and reporting across the...

Last month, President Trump issued an executive order permitting employers to defer the employee share of social security tax (6.2%) for employees who earn $104,000 or less annually for September 1, 2020, through December 31, 2020. Yale University has evaluated this optional employee tax...

The Find Purchase Orders by Cost Center– Yale report has recently been enhanced. It now includes new fields and parameters that provide additional Award data associated with Grants charged to the purchase order. New fields appearing on the report between the Spend Category and Grant are: • Award...

This issue has been resolved. Effective immediately, staff can now process these transactions.

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Duplicate Purchasing Card (PCard) transactions were recently discovered in Workday. The affected load dates were last week on Monday, Tuesday, Wednesday...

Registration is now open for international payments training sessions being held monthly via Zoom during the 2020-21 academic year. This 90-minute, live training is for departmental administrators responsible for setting up payments to non-US individuals and entities, whether those payments are...

As noted on the Chart of Accounts (COA) website , segment closures and cost center reorganizations do not take place during the year-end period close (June-September) to accommodate system requirements. Such...

The University is required to report certain transactions to the Internal Revenue Service and the Financial Crimes Enforcement Network, where it receives more than $10,000 in cash from a single payer. This rule applies to a single $10,000 transaction as well as two or more related transactions...

On Wednesday August 19, an updated version of the report Find Workers Costing Allocations by Charging Cost Center – Yale will be released. For those who have set filters and/or have this report scheduled, the filters need to be re-set and the report rescheduled.

To review filters and...

The following draft documents are now available for review and comment and are posted on the Policies and Procedures Drafts Site . The documents will be posted on the drafts site for a period of 30 days. Please...

On Thursday, August 6, Steve Murphy, Vice President for Finance and Chief Financial Officer, announced organizational changes at a Finance All-Hands meeting, followed by a memo to the Finance organization.

After an in-...

As many faculty and staff are working remotely as a result of the COVID-19 pandemic (“the pandemic”), the university is reviewing the out-of-state work locations of faculty and staff and updating the university’s records, as applicable. This review is required to ensure the university’s...

Effective with Weekly Payroll period August 16–August 22, 2020 Kronos will send Payroll Costing Allocations to Workday only if alternate charging in the form of a Transfer is entered in Kronos. Currently, ALL Costing Allocations in Kronos, whether adjusted or not, are sent to Workday. Payroll...