To reduce the volume of obsolete commitments and obligations, Yale Procurement plans to perform a mass closure of inactive purchase orders (PO) beginning the week of June 15, 2020.
Criteria for the mass closure will be:
PO was created on or before March 31, 2019;...The Award Closeout Review Dashboard will now contain two tabs that distinguish Business Office from the Office of Sponsored Projects (OSP) Central Office review. Due to security constraints, the reports on the OSP tab will only be available to...
Congratulations to Yale staff members who are celebrating milestone service anniversaries from July 1, 2019 through June 30, 2020! Although we were not able to celebrate in person this year, we are no less thankful for their dedication.
Please take a moment to review this year’s...
On April 24, 2020, Employee Services distributed an email regarding changes to monthly timecard codes for M&P employees not working. This is a reminder of those changes. The text of the original communication is below:
Effective with the April 2020 time reporting period [ and...
Yale has been working on an upgrade to FileNet, the Enterprise Content Management System. FileNet is a long-term archival document management system currently housing several million University documents across a dozen repository areas.
The FileNet upgrade launched on June 1, 2020. The...
All members of the Yale community have access to Microsoft Teams, a cloud-based communication and collaboration workspace that is part of Office 365. Whether you are part of a project team, study group, department, or workgroup, Teams makes it easy for individuals and groups to have...
Microsoft Teams is now available to all Yale staff, and can be a useful tool to facilitate communications and sharing of information across teams and individuals. If you are interested in learning more about Microsoft...
A new report, entitled “Find Supplier Contracts by Cost Center – Yale,” provides Cost Center Financial Analysts the ability to view supplier contracts within their hierarchy. Basic data such as Supplier, Status, Total Contract Amount, and contract start and end dates are provided.
By...
Effective June 1, 2020, Yale Shared Services will begin distributing a new report listing all unapproved, unpaid invoices older than 90 days. The “Invoices in Progress More than 90 Days -Yale Report” will be generated quarterly and emailed to all Senior Directors.
Aging, unapproved, and...
In the weeks since we have been working remotely, Yale has experienced a substantial increase in attempts to compromise NetIDs. This puts our intellectual property, faculty research data, and personal information at heightened risk.
Yale has been working...
Microsoft has just added a powerful new function to Excel: XLOOKUP. Use the XLOOKUP function when you need to find things in a table or a range by row. For example, find an employee name based on their employee ID, or the planning unit code based on the cost center. With XLOOKUP, you can look in...
Based on feedback from the Financial Compliance and central Procurement groups the monthly financial review checklist dashboard has been updated to align with Yale’s policy and procedures as follows:
Procedure 3215 Section: 2 Use of the Yale Purchasing Card paragraph 7 which reads:...The Commitments and Obligations sub-report on the Award Closeout Review Dashboard has been corrected. Now it only includes current fiscal year commitments and obligations. Previously, it included grant inception to date commitments, which would sometimes lead to erroneous commitments or...
The purpose of this course is to provide a basic understanding of the Chart of Accounts (COA) structure at Yale and knowledge on effective use of the COA, enabling consistent and meaningful University reporting. The next course is scheduled for Tuesday, May 19. Individuals can register for “...
The following draft documents are now available for review and comment and are posted on the Policies and Procedures Drafts website . The documents will be posted on the drafts site for a period of 30 days...
The Financial Compliance Department, within the Controller’s Office, has a new Yale email address,...
Below please find several important reminders and information on a key new deadline related to Policy 2820 Acceptance of Credit & Debit Card Payments. This policy governs all Yale...
Starting Tuesday, May 19, University Purchase Card (PCard) holders will begin receiving automated weekly emails for new unprocessed credit card expenses. Currently, the message is only available in their Workday notifications. The email will be a direct copy of the Workday notification. This...
Please note that prior to the FY20 year-end close period, the last opportunity for Chart of Accounts (COA) requests related to segment closures, cost center hierarchy changes or reorganizations is May FY20 month-end (calendar June). Closures generally resume with the September month-end (...
Yale’s Treasury Services announces four Visa Card Programs for paying study subjects:
OnCore is the preferred method for managing studies and paying study subjects. When subjects are enrolled in the program, payments are made automatically once a visit is marked as...Links to the instructions and calendar for the year-end close for the fiscal year ending June 30, 2020 (FY20) are available in the online accounting manual , and have been provided below for your...
To prepare for payroll obligation creation, please review the reports Find Position Restriction Costing Allocations - Yale and Find Workers Costing Allocations by Home Cost Center - Yale to confirm all workers have costing allocations at least through the end of FY21 at one level of the costing...
All unit leaders are reminded to review and update as needed the report:
“ Lead Administrator and Operations Manager by Cost Center – Yale”This report lists the Lead Administrator, Operations Manager and Senior...
The Jackson Institute for Global Affairs is excited to welcome Alexa Schlieker as their new lead administrator. She will start the position on July 1, 2020.
Alexa’s ten years at Yale in a variety of roles prepared her for the wide range of programming and activities at the Jackson...
Dear Colleagues,
We are inspired by all of you who have stepped up and continued to support Yale’s mission and make progress on our goals during these challenging times.
To better understand what is on employees’ minds, we conducted a Strategic Listening Post exercise last week...
Yale Shared Services is implementing a new practice to promote the timely redemption of credit memos issued by our suppliers. Effective May 1, 2020, any Yale department with a credit memo that is 90 days or older will be contacted by Yale Shared Services (YSS). YSS will partner with them to...
The following draft document is now available for review and comment and is posted on the Policies and Procedures Drafts website . The document will be posted on the drafts site for a period of 30 days. Please...
When a position change has been approved and the employee has a Worker Position level costing allocation with an end date that is empty or after the employee’s start date in the new position, the costing allocation end date should be entered or updated.
Effective April 30, 2020, the Cost...
Summary:
The remote support software, Bomgar, will be unavailable between 8:00 p.m. and 10:00 p.m. on Thursday, April 30. You will not be able to share your desktop with support staff during this time. The software upgrade includes a re-brand and will now be called...The “Accounting for Grants” section of the online Accounting Manual was recently updated and published by the Controller’s Office. The document now includes accounting information for program income and interest on non-federal awards. The Accounting Manual provides information and guidance for...
