Beginning Monday, August 3, 2020, the Central ID Center will be open Monday – Friday 9:00 a.m. to 3:00 p.m. by appointment only. This is being done to maintain social distancing. The Medical School ID Center will remain closed. Please...
Business Update News from 05/2024
Financial Review Checklist updates and enhancements
Recently, the Controller’s Office made enhancements to the Financial Review Checklist . As part of this change, the checklist has been enhanced. These enhancements now include all relevant...
Timekeeping transition to MyTime Lite
Starting on July 29, 2020, most managerial and professional staff, clerical and technical staff, temporary staff, active retirees, and faculty managers who are time card approvers will use MyTime Lite for time entry and approval. The MyTime link will redirect impacted users to MyTime Lite...
Accelerated/Decelerated Spending on Awards – Yale report has been updated
The Accelerated/Decelerated Spending on Awards – Yale report has been updated. There were two issues reported previously, and these issues have been corrected:
For the award owning view, to see both the Authorized Amount for the entire Award, plus the Funding Amount, Expenses and Remaining...300 George Street renovation includes new telephony system
Please share this important message to individuals in your area(s) of responsibility, as needed.
300 George Street, 6th floor, is under renovation. The current telephony system will be decommissioned to allow for space expansion in that area. Approximately 547 Yale telecom lines have...
Upcoming Journal Entry Deadlines - Fiscal 2020 Year-End
Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 24 – 3:00 p.m. – Journal entry cutoff for Self-Support Schools including YSM Central, Division of Faculty Salaries, and the Provost Administration....
Finance Course: Introduction to the Chart of Accounts - New Offerings
Additional course offerings have been added for the instructor-led Finance Course called the “ Introduction to the Chart of Accounts (COA) ” to be held via Zoom. Please register via the...
Financial Activity and Balances (FAB) report update and training
Upcoming Journal Entry Deadlines - Fiscal 2020 year-end
Please take note of the following upcoming journal entry deadlines. All dates relate to the June period unless otherwise stated.
July 10 – 3:00 p.m. – Journal entry cutoff for university service providers (USP, formerly referred to as ISPs), source system owners and charges to departments...Serlin International Limousine now approved Yale Vendor
Serlin International Limousine is now on Yale’s Egencia and World Travel platforms. This approved vendor provides world-class chauffeured transportation services in Connecticut, Westchester County and the Greater New York City area. They also provide service in more than 450 cities around the...
Year-end-close deadlines - Canceled Accounting Journals and Accounting Adjustments
On Friday, July 17, accounting journals and accounting adjustments that have a status of “in-progress” at 3:00 p.m. will be canceled to run the fund balance roll-forward for the FY21 July fiscal period. Accounting adjustments will be closed for FY20 at that time.
The following week, on...
Action Required - 2020 Lead Administrator Environmental Controls Questionnaire
As a reminder, Lead Administrators and Senior Directors are required to complete the Annual Attestation for FY20. Please do so at your earliest convenience and send to...
Issues with Accelerated/Decelerated Spending on Awards – Yale report
The following issues have been identified with the Accelerated/Decelerated Spending on Awards – Yale report and are being researched and fixed:
The Funding Amount may be incorrect if a value is input in the Cost Center Hierarchies or Cost Center prompts and the Organization for the...Year end schedule and guidance for Account Holder by Person and Financial Activity and Balances reports
To support year-end processing for fiscal accounts using a non-grant budget, multiple report events will be run. Fiscal accounts will be “held” in May/June, and accounts using grant budgets will advance as normal into June/July. Since the Financial Activity and Balances (FAB) report only...
Procurement Obligations Roll Forward - July 13, 2020
Beginning at 5:00 p.m. on Monday, July 13, 2020, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2020 on all purchase orders (POs) and supplier contracts with open obligations created prior to July 1, 2020.
Obligations...
Return to Campus Reports Now Available
Announcement: F&A Rate Base Year Changed to FY22
Due to the unprecedented circumstances surrounding COVID-19 and the reality that research activities are just beginning to resume on campus, Yale applied for and was granted an extension in its timeline to renegotiate its federal facilities and administrative (F&A) rates. As such, the...
Policy and Procedure Updates as of July 1, 2020
The following documents have been updated, reviewed, and are now published as in-force on the Policies and Procedures website .
Financial Review Checklist and Related Procedure Related Documents:...Requesting DSP support for areas supported by Yale ITS
ITS has had to modify how on-site support will be delivered by the Distributed Support Providers (DSPs). The requirements for physical distancing measures, the reduced number of support staff physically allowed on campus, the sanitizing measures for those staff and all equipment they touch, and...
Account Holder Report by Person (AHR by Person) is now live – (June 29)
Summary
The Account Holder Report by Person (AHR by Person) is now live and is updated with enhancements requested by the community. For on-demand information about these changes, please use this link:...Change to Grant Budget Category
As part of the enhancements to the Account Holder by Person report (AHR by Person report), Grant budget categories were...
Year End Close – Accounting Date for Journals and Adjustments
The July accounting period will be open for all activity beginning on Wednesday, July 1, 2020.
When processing accounting journals and accounting adjustments, please be mindful of the date used making sure the transaction is posted in the correct fiscal period.
In...
Notifications for accounting journal cancelations
Beginning on Thursday, June 25, a notification will be sent when an accounting journal is canceled. These notifications will be sent to the individual who originates an entry. The process will run daily at 8:00 a.m. and provide a list of accounting journals canceled the...
AP contacting suppliers encouraging enrollment in direct deposit payments
Due to the COVID-19 pandemic, Accounts Payable (AP) is trying to cut down on the amount of checks it prints. AP is contacting certain suppliers by email in hopes of encouraging them to arrange for direct deposit payments instead.
As an added security measure, these emails will be...
Action Required: Purchase Order closures and change orders Suspended July 1 – 13, 2020
Action Required : In progress FY 2020 requisitions and change orders, must be fully approved by 5:00 p.m. Tuesday, June 30, 2020.
Procurement will not close FY 2020 purchase orders between July 1 and July 13, 2020 POs created after July 1, 2020 may still be closed during...Finalize and submit draft expense reports by July 17, 2020
Please finalize and submit any draft expense reports by July 17, 2020. Reports that remain in draft will be cancelled. Once expense reports are cancelled the credit card transactions will return to an active status, which can be viewed under “Unexpensed Credit Card Transactions - Yale” report...
Account Holder Report by Person with enhancements available June 29
Yale Health hires new Lead Administrator
Yale Health is excited to welcome Joanne Roux as their new lead administrator, who started on Monday, June 8, 2020.
Prior to joining Yale Health, Joanne was the Vice President of Finance at Neighborhood Health Plan of Rhode Island. She previously held responsible financial positions at...
New date validation when itemizing a PCard expense
Effective Thursday, June 18, 2020, preparers will no longer be able to alter the transaction date of a Purchase Card (PCard) expense when itemizing charges on an expense report.
If an expense report contains an itemized PCard expense and the itemization line date does not match the date...
Policy and Procedure Updates as of June 10, 2020
The following documents were updated, have completed their review period, and are now published as in-force on the Policies & Procedures Website .
Policy 1410 University Service Providers Related Documents:...